HR and payroll outsourcing
AI automation for HR and payroll outsourcing firms
Fewer payroll errors in less time: every client change captured, every difference explained, every sign-off logged. Whatever else you need, we build it and see it through.
The systems we connect
Most HR and payroll outsourcing firms run on ten or more systems that don't talk to each other. We connect them, read-only, plus anything else you use.
| What it does | Systems |
|---|---|
| Payroll system | ADP and other payroll platforms (read-only: preview registers and change reports) |
| Outlook and Microsoft 365 | |
| CRM | the client CRM where change requests arrive |
| Files | SharePoint client and payroll folders |
| Spreadsheets | Excel worksheets, checklists and deduction reports |
Connected, every change is captured with its source, each payroll is checked against the last, and every sign-off is logged. We already know how this data fits together, so connecting yours takes about half an hour of your team's time.
Where HR and payroll outsourcing firms lose time and money
- 2% sounds small. At 98% per payroll, two in three clients see a bad payroll within two years.
- Half of each payroll is gathering and checking. Changes arrive everywhere; every line checked by hand.
- Pay codes mean different things per client. Worked out again every payroll.
- Checklists that don't check. "Done" doesn't prove anyone looked.
- Growth needs senior admins. And they're scarce.
What we build
Capture
- Every change from email, CRM and folders, with its source.
- Mismatches with the register flagged.
Pay codes, once
- AI proposes each new code's meaning; the admin confirms it once.
Compare and explain
- Each payroll explained against the last, by rule.
- Thousands of differences down to a short review list.
Attest and log
- High-risk items signed off one by one, no "attest all".
- Every sign-off saved for audit.
Safe by design
- Read-only; identifiers stripped before any AI sees the data.
Where to start
- Map the payroll with your team. Every step, with the head of payroll.
- Accuracy first. Capture, pay codes and the comparison.
- Then speed. Gathering and reviewing shrink most.
How you measure it
We log everything from day one, so before-and-after numbers come from your own work.
| Area | What we measure |
|---|---|
| Accuracy | Errors per payroll |
| Effort | Payrolls per admin |
| Control | Sign-offs logged |
How we work
- Whatever you need. Not a fixed product. If it costs you time or money, we build it.
- Hands-on, as needed. We do the work: as little as 1–2 hours of your team's time.
- Built in-house. Every tool already runs for clients; delivered step by step.
- Pricing that fits your cash flow. Flat fee, or a percentage of the extra margin we generate. 90-day money-back guarantee.
- Your IT team, or ours. We hand it off, or maintain it indefinitely so you never hire for it.
- Your data stays yours. Read-only, in your own accounts. Nothing replaced.
- Where we work. New York HQ; anywhere in the US, focused on the Southwest, Southeast, Sun Belt, South and Midwest.
Get started
1 free week to get your custom Profit Plan, then you decide. Every engagement comes with a 90-day money-back guarantee. Book a time with a managing partner.
Questions
Does the AI change our payroll system?
Not on closed systems: a person keys every entry.
Is employee data safe?
Read-only, identifiers stripped, registers not stored.
Is this only for payroll?
No. Anywhere one error costs a client: benefits, bookkeeping, other outsourcing.
How does Galebach & Company charge?
A flat fee, or a percentage of the extra margin we generate, chosen around your cash flow.
Who maintains it after launch?
Your IT team, or us, indefinitely.
Where does Galebach & Company work?
Anywhere in the US, focused on the Southwest, Southeast, Sun Belt, South and Midwest. Headquartered in New York, NY.
Other industries we automate: General contractors · Trades · Freight brokers · Hospitality · Banks and financial services. All industries · About Galebach & Company